Genie Shropshire
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4 votesGenie Shropshire
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1 voteGenie Shropshire
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15 votespartially released ·
AdminKatie Gillespie
(Special Collections & Archives Program Manager, Atlas Systems, Inc.)
responded
Aeon 5.1 added the unlimited custom fields feature but did not increase field sizes.
An error occurred while saving the comment An error occurred while saving the comment Genie Shropshire
commented
How many fields are necessary and for what purpose?
An error occurred while saving the comment Genie Shropshire
commented
Would like to have more data fields to store information and for the data type to be specified (date, money, text, note, etc.)
An error occurred while saving the comment Genie Shropshire
commented
Sites would like to have more drop down fields on the request form that they can control the possible values.
An error occurred while saving the comment Genie Shropshire
commented
- Don't want additional notes filtering (because don't want to user the notes table)
- would like at least 3 fields to be used by staff for lengthy notes that could be printed
Don't want visible to researcher/requestor. -
5 votes
An error occurred while saving the comment Genie Shropshire
commented
Ah, yes, that what we meant by the "description field" is to show the human-readable text.
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9 votes
An error occurred while saving the comment Genie Shropshire
commented
Ares only has info in its database concerning the number of times an electronic item was clicked on, so this report could only show electronic usage. It would take a link between the ILS and Ares to store the number of times a hard copy was checked out to get that report.
That link could possibly be its own idea here in UserVoice for us to explore how to make that happen.
Genie Shropshire
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3 votes
An error occurred while saving the comment Genie Shropshire
commented
This was primarily added to show the electronic item usage (because we have that info already in the Ares database). If we can figure out a way to link to hard copy usage data from the ILS, it could possibly be shown as well.
Genie Shropshire
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3 votes
An error occurred while saving the comment Genie Shropshire
commented
Gotcha, that makes a lot of sense.
Thanks! Genie -
1 voteGenie Shropshire
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1 voteGenie Shropshire
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5 votes
An error occurred while saving the comment Genie Shropshire
commented
This relates well to your other idea about parent/child relationships.
Would you want to merge them into a new name? So Cat Publishing and Kitten Publishing becomes Feline Publishing? Or do you want to keep the history that it used to be Cat/Kitten?
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3 votes
An error occurred while saving the comment Genie Shropshire
commented
This is a neat idea and one we haven't heard before. Would it be helpful to have a rightsholder group you could assign them to? That would allow you to still have the individual rightsholders but still combine them in the case of mergers or other relationships that have them associated.
And if so, would a rightsholder need to be part of more than one group?
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3 votes
An error occurred while saving the comment Genie Shropshire
commented
That makes sense. We've had other sites offer suggestions or have questions about how best to handle one physical item attached to multiple courses.
Genie Shropshire
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15 votes
An error occurred while saving the comment Genie Shropshire
commented
When requests come in, some way for Aeon to search the MSS number or title against an Excel, CSV, Access file to retrieve the location information.
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2 votesGenie Shropshire
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6 votes
An error occurred while saving the comment Genie Shropshire
commented
This is a cool idea!
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15 votes
An error occurred while saving the comment Genie Shropshire
commented
The impact of this may be minimized since photoduplication queues are not counted in request limits by default.
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12 votes
An error occurred while saving the comment Genie Shropshire
commented
For example, sites say they would like for staff to be able to add additional fees (such as labor fees or use fees) to an Aeon estimate for the user to approve before doing the work and then generating a final invoice.
Currently, staff can make changes to the auto-generated estimate but unless they actually generate an invoice, those estimate changes are deleted when the transaction record is closed.
An error occurred while saving the comment Genie Shropshire
commented
For example, they would like for staff to be able to add additional fees (such as labor fees or use fees) to an Aeon estimate for the user to approve before doing the work and then generating a final invoice.
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2 votesGenie Shropshire
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6 votes
An error occurred while saving the comment Genie Shropshire
commented
Todd and Noah,
Yes, we want to "beef up" the cross-listing functionality in Ares. Adding the external ID is a good idea. We're still noodling over the best way to handle it all specifically.
- Genie
An error occurred while saving the comment Genie Shropshire
commented
Thanks for the info, Noah!
The way cross-listing works in Ares right now is basically that one course is the "real" one and the other is just an alias to find it. But that doesn't work very well for people who are accessing reserves from a course management system that knows which courses they have registered for. And like you said, it's possible for an instructor to have multiple sections of the same course (possibly with different names).
Would shared lists work for what you're experiencing? If the instructor made a shared list of the items applicable to the multiple sections and then applied it to the sections? We've found that sites aren't really using shared lists as much as we thought and we're not sure if it's because it doesn't do what they want and/or they aren't clear how to use it. :)
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6 votes
An error occurred while saving the comment Genie Shropshire
commented
Can you give some details on how you're setting the flag before it's checked out? What flags are you using during that process? There isn't a way in Aeon (yet) to automatically remove flags if a status changes but we have looked into it.
Thanks!
Genie Powell
Chief Customer Officer
Atlas Systems
Can you give examples of what kinds of fields you are storing? We are trying to decide what fields would be best to add.