Angela Mott
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There are a small set of classes at Emory that do not come from the registrar and are categorized as organizations rather than courses in Canvas. When an instructor of one of these classes clicks on the Ares LTI connection in Canvas, their class is created without importing any department information, so it gets classified as belonging to the default site in Ares rather than to the correct site. The program coordinator then has to send a list of all these courses each semester to the reserves staff at the correct site so the staff person can change the processing site, pickup site, and department for each course.
Enhancement Request:
We’d like these classes to be assigned to the correct site as soon as they are created.
One option would be to include an optional feature, turned on or off in the Customization Manager, that allows instructors to choose the proper processing site when they click the Ares LTI from within Canvas (at the same time that they currently choose the semester).Another option would be to update the LTI connection itself so that it can pull department information from these organizations as well as from regular courses.
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Kim Nguyen at University of Winnipeg reports they are managing this for now by always including the barcode for hardcopy items in the Ares item record, and that way they could search in the Item Information box for the barcode and it will show all the Ares items that are referencing that barcode to help them see immediately if other courses are using that same hard copy reserve item.