Aeon Ideas

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  1. Improve request processing for digitized content

    If staff have a way to flag that an item is already digitized (perhaps import a field from ArchivesSpace), show container information that items are the same, but can be managed separately. Add logic to ask user if they want digitized or physical version. Auto-close digitized requests to finished queue and email patron to let them know that an alternate copy is available.

    1 vote

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  2. ArchivesSpace - Aeon Fulfillment Plugin - Ability for patrons to make more than one selection in ArchivesSpace

    A library using the Aeon Fulfillment plugin in ArchivesSpace would like for checkboxes to appear at the requestable levels (e.g. file, Item) so that a patron may select more than one resource before using the plugin to log into the Aeon and submit the requests via Aeon. They are essentially looking for a "shopping cart" feature on the ArchivesSpace side.

    11 votes

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    1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add key or checkbox to allow sites to determine if a specific field should clone to a new request.

    Ex: if a user places a request but includes a range of boxes, staff will need to clone the request and update the barcode (ItemNumber). If the barcode field is set not to clone, staff can add the correct barcode to each cloned request.

    3 votes

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  4. Create database field for preferred name

    Create a new database field for Preferred Name. This field should be searchable in the Name search on the Dashboard and added to the available display fields in the Signed In Users group. When used and data is present, the preferred name should supersede the First Name in all views/displays/print templates.

    5 votes

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    0 comments  ·  Database  ·  Flag idea as inappropriate…  ·  Admin →
  5. Change the "Reset" option to "Clear" or update to "Reset Search" beneath the dashboard search options.

    Change the text to "Clear" or "Reset Search" would be more clear and indicative of what happens when you click Reset in the menu beneath the dashboard search options. Users hesitate to click "Reset" because they don't know what it will reset.

    1 vote

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  6. Create an email to send automatically to patrons to notify them their Aeon account is expiring.

    Create a new default email template to send automatically to patrons to notify them their Aeon account is going to expire.

    Add key to Customization Manager so sites can decide whether to use this email or not.

    4 votes

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    0 comments  ·  Admin Tools  ·  Flag idea as inappropriate…  ·  Admin →
  7. Create deadline for submitting requests to an activity

    I'd like to close an activity for additional submissions from nonstaff by a certain date. That way I would have adequate time to pull materials and don't need to constantly monitor activities to see if faculty or students added items.

    10 votes

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    0 comments  ·  Activities  ·  Flag idea as inappropriate…  ·  Admin →
  8. Aeon - ArchivesSpace Fulfillment Plugin - import digital object info

    The University of Arkansas would like to know if a requested ArchivesSpace component has a digital object instance. This would help with reproduction requests so that staff know when a reproduction already exists. They would like for the plugin to be able to import this info into the Aeon request record.

    1 vote

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    0 comments  ·  Addons  ·  Flag idea as inappropriate…  ·  Admin →
  9. ArchivesSpace - Aeon Fulfillment Plugin - Make request button available on the container list page

    The University of Arkansas would like for the Aeon request button to be available on the container list page in the ArchivesSpace PUI so that a patron can submit a request for an entire box. Many patrons browse by box, so it would be convenient to have the request button available where they are browsing. It would also help with collection-level-only records that have a container list. Since they don't want the request button available at the collection level for records that do have components, this button would be helpful for records that only have a collection-level description (typically resources…

    1 vote

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    0 comments  ·  Addons  ·  Flag idea as inappropriate…  ·  Admin →
  10. Aeon - ArchivesSpace addon - allow for importing a container instance associated with an access record

    The University of Arkansas would like for the Import Container option to be available in the ArchivesSpace addon for the Aeon client, for accession records that have a container instance. Right now, only the Import Citation option is available for accession records. The container and associated location information would be helpful for staff to have in order to retrieve materials.

    1 vote

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    0 comments  ·  Addons  ·  Flag idea as inappropriate…  ·  Admin →
  11. Aeon - ArchivesSpace client addon - hide or encrypt password in client configuration

    The University of Arkansas asked that the password be hidden or encrypted in the addon configuration for the ArchivesSpace addon for the Aeon client for security purposes.

    1 vote

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    0 comments  ·  Addons  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow Aeon photoduplication process to estimate request completion time

    Some Aeon sites charge for reproduction based on staff time and need to include time in an estimate. Alternately, some materials take longer to reproduce than others (ex: oversized or high resolution may take longer) and sites may wish to notify patrons about which requests will take longer or how long certain requests will take.

    1 vote

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    0 comments  ·  Billing  ·  Flag idea as inappropriate…  ·  Admin →
  13. I would find it convenient if the _Merge_ button were available in photoduplication-module queues (such as _Copy Order Submitted_)

    Add the Merge command to photoduplication queues. Currently, users must switch to a request queue, or go to the patron's account, in order to merge the underlying requests.

    1 vote

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    0 comments  ·  Duplication  ·  Flag idea as inappropriate…  ·  Admin →
  14. 1 vote

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    0 comments  ·  Web Interface  ·  Flag idea as inappropriate…  ·  Admin →
  15. Create "email all" functionality that allows the option to email all patrons in bulk from Aeon.

    We'd like Aeon to allow us the capability of emailing all approved researchers through the system directly. Currently, we have to create a list and export it from Aeon to send emails from another system

    6 votes

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow activity cloning from web account

    Possibility of adding activity cloning from researchers web account. We work with several faculty and groups teaching the same classes each year and allowing them control of this function would help alleviate the impact this currently has on staff time.

    6 votes

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    0 comments  ·  Activities  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability to sign out multiple patrons at once

    Georgia Archives would like the ability to sign multiple patrons out of the reading room at once.

    1 vote

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  18. Make the "Send Email" button for Item Delivered to retain the previous staff selection

    Georgia Archives use the Item Delivered button to route items to "Item Delivered." About half the time they need to send an email, and the other half they don't need to send the email because the patron is picking up the order in person. They would like for the "Send Email" button to retain the previous selection by the staff user. For example, if the staff user did not need to send an email for a transaction, they would like for the "Send Email' button to remain unselected for the next time. Currently, this only works for the 'Edit Email'…

    1 vote

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  19. Ability to update physical and photoduplication automatically together

    Georgia Archives uses a number of custom workflows that are specific to working with government records. They have a few photoduplication workflows where they would like to be able to update the photoduplication status and have that action automatically update the physical status. One example is when they route transactions to "Awaiting Order Payment," they would like for the physical status to update to "In Photoduplication." Currently, the transaction routes to "Awaiting Order Payment" via a routing rule. Then staff have to navigate to the Details tab to click on the In Photoduplication button.

    1 vote

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    0 comments  ·  Staff Client  ·  Flag idea as inappropriate…  ·  Admin →
  20. Open electronically delivered items in separate tab or window

    Add the functionality to have the electronically delivered file(s) open in a separate tab or window in the web browser. This way the user can still have their Aeon account viewable.

    4 votes

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    0 comments  ·  Web Interface  ·  Flag idea as inappropriate…  ·  Admin →
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